<img height="1" width="1" style="display:none" src="https://www.facebook.com/tr?id=908175085949993&amp;ev=PageView&amp;noscript=1">

Digital Transformation Blog

Advice, tips, and hacks to improve field team's operational efficiency

3 Ways To Get Your Workflows Looking Lean in 2020

Read More

3 Ways To Get Your Workflows Looking Lean in 2020

Any business owner and manager knows that change is necessary in order to remain competitive and sustainable, but what they often overlook is how workflows can be utilized to keep the business running lean. Here are three ways to get your workflows looking lean in 2020.


1) Identify Productivity Blockers

The first step to reworking the workflows of any company is to identify productivity blockers and bottlenecks. Though these may seem like the same thing, understanding the difference between the two is crucial to achieving lean workflows.

Productivity blockers are a disruption or hindrance to any workflow. This disruption may be in the form of multi-tasking that overstresses employees, strategies that cause a breakdown in company morale, or any other items that hinder the productivity of the organization as a whole. A productivity blocker is having one person perform the tasks of multiple people, regularly. The employee may be able to handle all of the tasks for a time; however, with time, this employee is going to feel overburdened -- resulting in slower performance and decreased productivity.
 
Instead, bottlenecks are those items that cause requests to come in quicker than a response can be given. A bottleneck is like a production line that is overflowing with chocolates because there are not enough employees to box them in a timely manner. Each of the examples above would be improved by hiring new employees or implementing new technology to process part of the workload. However, these new employees would only solve part of the problem and only for a short time. The need for further improvement leads to the next step in the process, thinking lean.
 

2) Think Lean: Six Sigma & Workflow Automation

With new technologies available to help track productivity, analyze data, forecast future fluctuations, and define possible pitfalls, there is no reason for a business to fall into the chaos of old processes and disruptive workflows. To maintain forward motion, your team needs to implement a workflow that will detect these disruptions and correct them before they cause a system failure.
 
By introducing Six Sigma and workflow automation, you can identify and remove productivity blockers and bottlenecks. The Six Sigma system for process improvement includes five steps. First, define and measure your current processes and inefficiencies causing disruptions in your workflows. Analyze the data collected to make improvements. Lastly, develop strategies in the control process for future sustainability in your new workflow.
 

3) Keep Your Eyes on the Prize: Never Forget to Optimize

One final yet crucial element to remember when analyzing and contemplating lean workflows is to keep your eyes on the prize: Never forget to optimize! What does this all mean in the spectrum of your company and its new lean workflows? Your workflow is only as productive as the processes running it.
 
With new technologies come innovations like the partnering of Six Sigma and workflow automation. It is not enough to simply change your company’s workflow and let it run its course. You must carry it into the future by reevaluating and restructuring on a continual basis. This implement, work, reevaluate process allows your company to maintain a sustainable workflow — both now and into the future of your growing business.
Jenny Butler
Jenny Butler
Content Marketer at Fluix

Related Posts

Why Most Digital Transformation Efforts Fail

As field service and construction companies embrace customer-centric approaches, digital transformation becomes essential. Unfortunately, digitalization challenges within organizations often make transformation impossible. In 2018, 78% of enterprises failed to sustain their digital transformation goals due to operational shortcomings. These include organizational complexity, employee resistance, and a lack of partner resources.   How can companies succeed in their digital transformation? Here we investigate the top three reasons companies fail as well as identify the strategies and resources needed to succeed.  

  • 3 min read
  • Feb 19, 2020

Five Processes Document Management Software Improves for Insurance Companies

Across all industries, businesses are consistently seeking improvements to daily workflows in order to gain a strategic edge. This is especially true for insurers, faced with fierce industry competition with a significant amount of money on the line.   Streamlined workflows are one powerful way for insurers to reduce their costs, improve efficiency, and remain nimble. Here are five common insurance industry processes that document management software streamlines today:  

  • 4 min read
  • Feb 14, 2020

7 Ways Automation Impacts Field Service Today

Automation is expanding its role in industrial and business functions. Gartner predicts 69% of managers’ routine tasks will be fully automated by 2024. Automation allows leaders to focus more on customer experiences, high-level decision making, and empowering their employees — by reducing risk, labor hours, and the time it takes to complete everyday tasks.